I. DIRECT EMPLOYER


 

A. INITIAL AND RENEWAL OF ACCREDITATION

Please see the list of documentary requirements for the application of initial accreditation and renewal of accreditation of direct employers for the hiring of Filipino workers with H-1B (Professional) working visas.

DOCUMENTARY REQUIREMENTS

Initial:  Checklist of Documents for Initial Accreditation – H-1B
1.   Application Form (POLO-LA Form No. 001A s.0622)
2. Company Profile (POLO-LA Form No. 002 s.0622) and Company Brochures/ Pamphlets/Flyers
3.   Apostilled Certificate of Authorization (POLO-LA Form No. 003 s.0622)
4.   Apostilled Manpower Request/Job Order (POLO-LA Form No. 004A s. 0622)
5. Apostilled Master Employment Contract  (POLO-LA Form No. 005 s. 0622) 

***

5.Actual Duties and Qualifications (POLO-LA Form No.005A s. 0622)

6.   Apostilled Affidavit of Undertaking with Contingency Plan (POLO-LA Form No. 006 s.0622)
 7. Company Valid Business License/Registration Certificate or equivalent document with at least six (6) months of validity
8.   Apostilled Recruitment Agreement

If provision regarding Authority, Joint and Solidarity Liability of Legal Representative are lacking, execute a separate Special Power of Attorney which is POLO-LA Form No. 007 s.0622.  

 

 

9.   Clear and Colored Copies of valid POEA License of the Philippine Recruitment Agency (PRA) and Passport of the Official Representative

Other documents required by the Labor Attaché:

a.  Apostilled Special Power of Attorney (POLO-LA Form No. 007 s. 0622)

 

 

Other Important Reminders:

  1. All documents should be original.
  2. Use letter size (8.5”x11”) paper and print only on side. (No-back-to-back printing.)
  3. The documents should be arranged/organized according to the checklist. Incomplete documents will be returned for compliance. Please don’t submit documents not on this list unless requested by the Labor Attaché.
  1. All details must be encoded/type-written and no erasures.
  2. At this stage, only the original signatures of the Employer and PRA Authorized Representative are being secured. The Employee will only sign in the Philippines.
  1. Only the Authorized Representative with duly accomplished and Apostilled Certificate of Authorization form (POLO-LA Form No. 003 s.0622) may coordinate with POLO-LA.
  1. E-signatures are not acceptable.
  2. FEDEX or UPS return label with envelope.
  3. Don’t leave blanks. Put N/A if inapplicable.

Upon completion of the requirements, submit the COMPLETE documents through courier.

           A.1 SCHEDULE OF VERIFICATION FEES

DOCUMENT TYPE SERVICE FEE (USD)
For one worker For two or more workers
Apostilled Recruitment Agreement (RA) $10 $30
Apostilled Special Power of Attorney (SPA) $10 $30
Apostilled Manpower Request / Job Order $10 $30
Apostilled Master Employment Contract $10 $30
Apostilled Affidavit of Undertaking with Contingency Plan $10 $30
Apostilled Certificate of Authorization $10 $30
TOTAL $60 $180

             A.2. PROCESS CYCLE TIME

PROCESS CYCLE TIME
Seven (7) working days for initial and renewal of accreditation provided that the documents are complete and in order.

              A.3 PROCESS FLOW AND COURIER INSTRUCTIONS

The courier of documents shall be through FedEx, to be sent during office hours

(9:00 am to 5:00 pm) at the following address:

        Address:     Philippine Overseas Labor Office – Los Angeles
        3435 Wilshire Blvd, Suite 2285, Los Angeles, CA, USA, 90010

 

Please follow the guidelines in order to prevent unnecessary delays:

1. All costs for courier and delivery shall be shouldered by the employer;

2. Kindly provide your FedEx Account Number, or create one if you do not have one. This step is mandatory.

3. You are going to fill out two (2) Airway Bills.

 

A. Airway Bill #1 is going to be attached to the outside of your package. This includes your ordinary shipping details such as:

Sender          :       (Your Address)
Recipient      :       (POLO-LA’s address)

B. As for Airway Bill #2, kindly fill up the details in such a way that the sending party and location is from the POLO-LA office address from Los Angeles. Kindly include Airway Bill #2, as well as an empty FedEx envelope, inside your package.

 

4. Ship to POLO-LA.

5. After POLO-LA receive the original documents, POLO-LA will send an email of the assessment of fees.

6. The employer will send proof of payment to POLO-LA.

7. POLO-LA proceeds with the verification of the documents. Original documents shall be stamped, dated, and signed by the Labor Attaché.

8. POLO-LA will then use the FedEx return label and envelope which you have provided.

9. POLO-LA will drop your envelope to the FedEx dropbox.

 

II. FOREIGN RECRUITMENT AGENCY (FRA)


Please see the list of documentary requirements for the application of initial accreditation and renewal of accreditation of Foreign Recruitment Agencies (FRAs) for the hiring of Filipino workers with H-1B (Professional) working visas.

DOCUMENTARY REQUIREMENTS

1.   Application Form (POLO-LA Form No. 001A s.0622)

2. Company Profile (POLO-LA Form No. 002 s.0622) and Company Brochures/Pamphlets/Flyers
3.   Apostilled Certificate of Authorization (POLO-LA Form No. 003 s.0622)
4.   Apostilled Manpower Request/Job Order (POLO-LA Form No. 004A s. 0622)
5.   Apostilled Master Employment Contract  (POLO-LA Form No. 005 s. 0622) and Actual Duties and Qualifications (POLO-LA Form No.005A s. 0622)
6.   Apostilled Affidavit of Undertaking with Contingency Plan (POLO-LA Form No. 006FRA s.0622)
7. Company Valid Business License/Registration Certificate or equivalent document        with at least six (6) months of validity
8.   Apostilled Recruitment Agreement  If provision regarding Authority, Joint and Solidarity Liability of Legal Representative are lacking, execute a separate Special Power of Attorney which is POLO-LA Form No. 007 s.0622.  
9.   Clear and Colored Copies of valid POEA License of the Philippine Recruitment Agency (PRA) and Passport of the Official Representative

      Other documents required by the Labor Attaché:

           a.  Apostilled Special Power of Attorney (POLO-LA Form No. 007 s. 0622)

10.  License as a Foreign Recruitment Agency (FRA)
11.  Apostilled Manpower Request from the Direct Employer addressed to the FRA  (POLO-LA Form 004FRA s.0622)
12. Company Profile of the Direct Employer (POLO-LA Form No.002 s.0622) and Company Brochures/Pamphlets/Flyers
13.  Apostilled Service Agreement between the FRA and the Direct Employer (POLO-LA Form 010FRA s.0622)
14.  Apostilled Joint Affidavit of Undertaking and Assumption of Responsibility by the FRA and Direct Employer to monitor the Filipino workers and to submit report of significant incidents relative thereto (POLO-LA Form 006FRA s.0622)

Other Important Reminders:

  1. All documents should be original.
  2. Use letter size (8.5”x11”) paper and print only on side. (No-back-to-back printing.)
  3. The documents should be arranged/organized according to the checklist. Incomplete documents will be returned for compliance. Please don’t submit documents not on this list unless requested by the Labor Attaché.
  1. All details must be encoded/type-written and no erasures.
  2. At this stage, only the original signatures of the Employer and PRA Authorized Representative are being secured. The Employee will only sign in the Philippines.
  3. Only the Authorized Representative with duly accomplished and Apostilled Certificate of Authorization form (POLO-LA Form No. 003 s.0622) may coordinate with POLO-LA.
  4. E-signatures are not acceptable.
  5. FEDEX or UPS return label with envelope.
  6. Don’t leave blanks. Put N/A if inapplicable.

             A.1 SCHEDULE OF VERIFICATION FEES

DOCUMENT TYPE

SERVICE FEE (USD)

For one worker

For two or more workers

Apostilled Recruitment Agreement (RA)

$10

$30
Apostilled Special Power of Attorney (SPA)

$10

$30

Apostilled Manpower Request / Job Order

$10

$30

Apostilled Master Employment Contract

$10

$30

Apostilled Affidavit of Undertaking with Contingency Plan

$10

$30

Apostilled Certificate of Authorization

$10

$30

Apostilled Manpower Request from the Direct Employer addressed to the FRA

$10

$30

Apostilled Service Agreement between the FRA and the Direct Employer

(POLO-LA Form 010FRA s.0622)

$10

$30

Apostilled Joint Affidavit of Undertaking and Assumption of Responsibility by the FRA and Direct Employer to monitor the Filipino workers and to submit report of significant incidents relative thereto

(POLO-LA Form 006FRA s.0622)

 

$10

 

$30

TOTAL $90

$270

             A.2. PROCESS CYCLE TIME

PROCESS CYCLE TIME

Seven (7) working days for initial and renewal of accreditation provided that the documents are complete and in order.

             A.3 PROCESS FLOW AND COURIER INSTRUCTIONS

       The courier of documents shall be through FedEx, to be sent during office hours

       (9:00 am to 5:00 pm) at the following address:

        Address:     Philippine Overseas Labor Office – Los Angeles

                               3435 Wilshire Blvd, Suite 2285, Los Angeles, CA, USA, 90010

 

Please follow the guidelines in order to prevent unnecessary delays:

1. All costs for courier and delivery shall be shouldered by the employer;

2. Kindly provide your FedEx Account Number, or create one if you do not have one. This step is mandatory.

3. You are going to fill out two (2) Airway Bills.

 

A. Airway Bill #1 is going to be attached to the outside of your package. This includes your ordinary shipping details such as:

Sender          :       (Your Address)
Recipient      :       (POLO-LA’s address)

B. As for Airway Bill #2, kindly fill up the details in such a way that the sending party and location is from the POLO-LA office address from Los Angeles. Kindly include Airway Bill #2, as well as an empty FedEx envelope, inside your package.

 

4. Ship to POLO-LA.

5. After POLO-LA receive the original documents, POLO-LA will send an email of the assessment of fees.

6. The employer will send proof of payment to POLO-LA.

7. POLO-LA proceeds with the verification of the documents. Original documents shall be stamped, dated, and signed by the Labor Attaché.

8. POLO-LA will then use the FedEx return label and envelope which you have provided.

9. POLO-LA will drop your envelope to the FedEx dropbox.